Inbound AI Receptionist
Zenny answers missed, busy, after-hours, and overflow calls. She captures name, phone, email, and reason for calling, answers basic FAQs, and moves the caller toward booking.
First to go live in your pilot
AI Appointment Capture System
The AI appointment capture system for local service businesses.
ZentraDesk AI answers every missed call, calls your new web leads back in seconds, books the appointment, and recovers the ones that slip — so your team never loses a customer to a slow response.
No new phone system No new software to learn Works with your existing CRM
Live transcript
ZennyThanks for calling — how can I help today?
CallerI'd like to set up an appointment.
ZennyI have Thursday at 2:15 or 4:30 — which works better?
- Booked — Thu 2:15 PM
- Logged to CRM — new lead
- Slack notified — #front-desk
Live in days, not weeks
Never miss a call again
Works with your existing CRM
Real conversations, not scripts
The problem
The fastest response wins the work. Most days, that isn't you.
Calls go unanswered
After hours, during lunch, or when the team is busy — callers hit voicemail and move on to the next number.
Web forms sit too long
A lead fills out your form, then waits. By the time someone follows up, they've already talked to a competitor.
The work goes elsewhere
Jobs, appointments, consults, and quotes go to whoever responds first. Slow follow-up quietly costs you customers.
The platform
One appointment capture system. Three AI workers.
We build and switch these on during your pilot — they answer your calls, call new leads back fast, and make sure every booking and follow-up is handled.
Outbound AI Lead Caller
When a new web or ad-form lead comes in, Zenny calls them back within 30–60 seconds — while they're still warm. Warm-only follow-up, never cold calling.
Set up during your pilotBooking & Recovery Coordinator
After every call and lead, it reviews what happened, flags who still needs follow-up, and drafts the next step — so a missed booking doesn't quietly become a lost customer.
Set up during your pilotIncluded with every pilot
Slack Alerts & Lead Dashboard
Every call, form lead, booking status, and follow-up need gets posted to Slack and stored in your admin dashboard — so your team knows who reached out, what happened, and exactly what to do next.
Manual follow-up drafts included when someone does not book.
Who it's for
Built for local service and appointment-based businesses
If missed calls and slow form follow-up cost you work, ZentraDesk was built for you.
Law firms
Every potential client reaches a live answer.
Dental
Patient calls answered even when the front desk is slammed.
Physical therapy
New patients called back while still ready to schedule.
Veterinary
Pet owners reach a friendly answer, every time.
Roofing
Quote requests get a callback before the competition.
Electrical
Stop losing jobs to a busy line.
Auto repair
Customers get answers while the bays stay busy.
Landscaping
Win the jobs that go to whoever responds first.
How it works
From first ring to follow-up in three steps
No new phone system. No new software to learn. Your team just sees the results.
A lead calls or fills out your form
A customer calls your line — or submits the contact form on your website — at any hour, on any day.
Missed, busy, after-hours & overflowZenny answers — or calls back fast
She answers the call or rings the form lead back while they're still warm, captures their details, and moves them toward booking.
Warm-only follow-upEverything lands in your CRM & Slack
The lead, the conversation, the summary, and the booking status are logged in your CRM — and your team gets the summary in Slack.
Summaries your team can act on
The pilot
Your 14-day pilot, step by step
This isn't instant access — we set it up properly so it actually works for your business.
Apply for the pilot
Fill out the short pilot application. It takes about a minute.
Start hereBook your fit call
Pick a 15-minute slot so we can confirm it's a good fit for your business.
15 minutesApproved? Complete onboarding
If it's a match, you complete the full onboarding form so we have what we need to build.
Approved clients onlyWe build & test
We set up and test your inbound receptionist, outbound caller, and coordinator.
Done for youYour system goes live
We switch it on for your business and make sure everything is working.
Go liveYour 14-day trial starts
The trial begins once you're live. Review the results, then continue on a monthly plan.
14 days, then monthly
Get started
Ready to capture every call and lead?
Apply for your 14-day pilot, or call the live demo line to hear Zenny handle a real call first.
Or email us: hello@zentradeskai.com